Position: Deputy Municipal Clerk
Department: Administration
Division: City Clerk’s Office

Rate of Pay: $38,000 / year

Nature of Work:
This is a full-time permanent position in the Department of Administration. The Deputy Municipal Clerk is accountable for monetary and legal issues, handles the necessary and statutory duties of Municipal Clerk as required, and assists the public with information about taxes and property taxes. The incumbent will be responsible for collecting and balancing taxes and will be accountable for the accuracy of City revenues. The incumbent is supervised daily, but must be able to work independently and with initiative. Work is performed under the general supervision of the City Clerk. The incumbent will work regular hours year-round and only occasionally will be required to work in the evenings or on the weekend, which usually occurs during an election.

Examples of Work:
• Council duties: assembly, duplication and distribution.
• Upkeep of Municipal Ordinance Book: files and maintains all ordinances and prepares new ordinances for publication; indexes all minute books; arranges for publication of all public notices (newspaper).
• Archives/scans all minute books and ordinances into document imaging system.
• Elections: takes voter registration forms, codes into appropriate wards, and inputs into computer system; qualifies candidates for municipal office; responsible for processing absentee ballots; works with vote counting and affidavit ballots.
• Cemetery Deeds: issues deeds on cemetery plots; maintains master list of plot ownership.
• Taxi Permitting: takes permitting applications; issues permits; receives and accounts for fees.
• General: establishes claims docket cut-off dates, agenda cut-offs, and council meeting dates; sets bid-opening dates, attends bid openings, and records minutes at bid opening; receives and accounts for various fees; helps the public with tax related questions.
• Privilege License: takes and processes applications; issues license; prepares monthly renewal notices; prepares end-of-month report for City Council.
• Performs other duties as assigned.

Skills and Qualifications:
Must have valid MS Driver’s License. High School Diploma or G.E.D. equivalent desired. Requires ability to type a minimum of 35-40 wpm accurately. Must be computer literate and have excellent communication skills. Ability to successfully maintain considerable contact with the public. Must have a positive attitude and must be customer and coworker friendly. Will be required to attend and successfully complete a Municipal Clerks Certification Program. One to two years of experience preferred.

(Although the City pays for the bonding process, a successful candidate must complete the Public Official’s Application and Indemnity Agreement before any offer of employment may be extended.)